How Crucial is Document Digitization for an Enterprise?
What is a Printing and Document Management System (PDMS)?
Organizations of all sizes have to deal with an ever-growing volume of documents and data. At the same time, they need to be able to find this information quickly and easily when they need it. This is where a printing and document management system (PDMS) could be of a huge help. With a Printing and Document Management System in place, organizations can scan, print and store all of their documents electronically with just a click of a button. This means that they can be easily searched for and retrieved whenever needed. Documents can also be password protected for additional security and can also be accessed remotely.
Save a Lot on Operations Expenditure Using PDMS
Another great benefit of a printing and document management system is that it can help to save money on printing costs. When all documents are stored electronically, there is no need to print them out for storing. This can lead to significant savings on paper and toner costs. Overall, a printing and document management system can be a great asset for any organization.
How Scanners make Document storing and sharing convenient?
As the world goes digital, the need to digitize physical documents becomes more and more important. Document scanners are a key part of this process, as they allow users to quickly and easily convert physical documents into digital files which can be accessed from anywhere in the world as long as the user has authorized access. There are a number of different types of document scanners on the market, each designed for different needs. For example, some scanners are designed for scanning large format documents, while others are better suited for scanning smaller documents or even photos. No matter what type of document scanner you need, they all serve the same basic purpose: to digitize physical documents.
How Digitizing Documents Adds an Extra Layer of Security
Firstly, digitizing documents makes them much easier to store and organize. Rather than having to deal with a physical filing system, you can store all your documents electronically, making them much easier to find and access. Digitization can be more convenient because you can access your files from anywhere with an internet connection. Digitizing documents makes them much easier to share. Rather than having to physically send a document to someone, you can simply email them.
Secondly, the digitized documents can be encrypted using point to point encryption or public/private key encryption. Only the person with authorized access would be able to view and share the digitized documents. This makes the confidential documents secure from thefts.
Printing and Document Management Systems by NTIPL
Network Techlab (I) Pvt. Ltd, the Mumbai-based ISO 27001:2013 certified company presents a scalable printing and document management solution that allows the efficient capture, retrieval, indexing and management of documents and archival of information, improving the workflow of documents in small-sized or large-scale enterprises.
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