Time and Attendance Systems
Time and attendance systems (TNA) are used to track and monitor when employees start and stop work. A time and attendance system provides many benefits to organizations as it enables an employer to have full control of their employees working hours as it monitors late arrivals, early departures, time taken on breaks and absenteeism.
It also helps to control labor costs by reducing over-payments, which are often caused by paying employees for time that are not working, and eliminates transcription error, interpretation error and intentional error.
TNA systems are also invaluable for ensuring compliance with labor regulations regarding proof of attendance. All of these benefits provide both employer and employees with confidence in the accuracy of their wage payments all while improving productivity.
The biggest benefit of these digital systems is they eliminate the need for manual time cards. All the time is collected electronically, with the calculations done for you. This cuts down on the chance of errors. Another positive is that these systems manage all your time needs – employee attendance, PTO and scheduling – in one program.
Specific Benefits of Time and Attendance Systems
In addition to eliminating the need to manually track your employees’ work hours, there are other benefits to having a time and attendance system:
- Financial insight
- Saves money
- Real-time information
- Happier employees
- Employee access
- Greater accuracy
- Overtime calculations
Features to Look for in a Time and Attendance System
- Flexible time-tracking options: Look for a system that allows employees to record their hours in multiple ways, such as through an internet-connected computer, smartphone, tablet, time clock or telephone.
- Keeps accurate time: The best time and attendance systems ensure employers are paying their employees for the actual time they work, not the hours they’re scheduled to work.
- Tracks all time issues: Make sure you choose a system that takes care of all your time-related needs, not one that just lets employees punch in and out. This includes managing employee schedules and handling all PTO calculations.
- Mobile compatibility: Since many employees and managers work outside the office, you will want a system that is compatible with mobile devices so it is accessible from anywhere. This includes solutions that not only give remote workers the ability to clock in and out, but also track their locations so employers know they’re working from where they’re supposed to be.
- Ease of use: Search for a system that’s easy to use, has a clean interface and allows employee self-service.
- Integration options: Choose a system that integrates with the applications and software, such as HR and payroll programs, that you already use.
- Proactive alerts: Some systems provide notifications when employees are nearing overtime or forget to clock in or out. This can be helpful in controlling business expenses.
- Audit trail features: The ability to view original time sheet data along with any changes made by a manager or supervisor can be important in case of an audit.