Best Ways To Setup Visitor Management System

Best Ways To Setup Visitor Management System

CTOs spend generously to ensure the safety of their enterprise, their clients and their employees.

There are many ways to help secure a place of business and one of them is adopting all the forms of office automation.

Apart from keeping one’s interests intact, office automation solutions can also help an entrepreneur keep tabs on the attendance of their employees and their health.

The best form of office automation is a visitor management system. This post in the following sections will enunciate ways to enhance the overall efficiency of a visitor management system.

But before that, let’s take a look at the simple definition of this automation system –

A visitor management system is an umbrella term for the collection of norms and hardware put in place within a place of business that allows an entrepreneur or their building administrator to monitor everyone entering and exiting the business complex.

What are the best practices for setting up an efficient visitor management system?

According to the spokesperson of Network Techlab (I) Pvt. Ltd. – the best time and attendance system provider in Mumbai, there are several ways to enhance the overall efficiency of a visitor management system.

Some of the most easy-to-implement and effective steps are enunciated in the sections below –

Check-in and check-out procedures should be seamless

It should be considered a priority by an entrepreneur that the time attendance system they are investing in has a seamless check-in and check-out procedure.

Furthermore, the system should be easy to use and should require minimal assistance from on-site security personnel or people working in the building administration department.

For the best results, it would be best for the entrepreneur’s interest that they choose a time attendance machine that doesn’t take more than 20 seconds to process in or process out a visitor.

Assign an ID card to every visitor

One must invest in a time attendance management system that makes it mandatory for every visitor processed through a system to be issued an ID card. In this way, one will be able to keep unwanted individuals out of the business premises thereby reducing on-site illicit activities and security concerns at bay, actively.

Create a visitor management system that can impart a branded experience to all visitors

It is best to make sure that the time attendance system India one is investing in, offers the visitors of their enterprise a branded experience.

For example, the visitor management systems should entail a custom UI, in case the visitors are required to use a kiosk in a bid to get a ‘visitor’ ID tag for the duration of their visit.

Make sure that every visitor is temperature checked

The still-raging COVID – 19 pandemic made it compulsory for entrepreneurs to mandate strict measures to keep their places of business free from the COVID – 19 virus.

Apart from installing hand sanitization machines, CTOs can also ensure that their place of business has made it compulsory for every visitor to cooperate with the security personnel on-site who would use a contactless thermometer on them in a bid to measure their average body temperature.


Setting up a visitor management system is a great way to keep tabs on everyone entering or exiting a place of business. It is also a great deterrent to keep unwanted individuals out of a commercial building. For more details, feel free to consult with the experts at Network Techlab (I) Pvt. Ltd. It is an ISO 27001:2013 enterprise that excels in offering quality assured time and attendance system installation/maintenance services. For more details, feel free to call +91-8879004536 or send an email at

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