Organizations these days, in a fast-paced ecosystem like Mumbai, need a holistic print service that takes care of their impromptu as well as their regular printing needs. And managed print service providers offer the same to companies looking forward to a smart printing solution. This ultimately helps them in cost optimization and enhanced document management.

Moreover, by outsourcing your organization’s printing needs, you can expect a boost in work efficiency as it eliminates redundant printing jobs. Implementing a comprehensive printing service at your organization will also help in minimizing waste, lowering costs, and improving workflows without affecting quality. This renders managed print solutions in Mumbai, the ultimate choice for enterprises, when it comes to upgrading their operations while addressing cybersecurity threats.

So, whether you are just looking forward to reducing your organization’s carbon footprint or just enhancing the overall operational turnaround time, an appropriate managed print service can completely change the game. But there’s a catch. It’s about identifying the right service provider that comes with strategic planning, which has certain factors to consider.

This blog will not only throw light on those factors but also delve into how to choose the right provider for your organization.

Key Features to Consider Before Finalizing a Managed Print Service Provider

There are certain key factors, like security, sustainability, etc, which you need to check before signing the contract with a managed print service provider for your organization. And these are non-negotiable, as they will help maintain the functionality as well as the integrity of your workspace. Let’s decode how.

• Factor of Security- With the rise of cybersecurity threats and substantial data breaches, safeguarding vital information is the primary criterion of most MSMEs these days. A standard managed print service provider will ensure that your data, documents, and devices are secure from such threats. Advanced programming methodologies incorporated by the providers come up with user authentication, where printing is commenced only after an authorized user allows that job.
• Cloud Printing- Flexibility is another element that organizations look forward to in printing services. Post pandemic, most corporations have shifted their work modes ,e., completely remote or hybrid. And advanced printing service providers are integrating cloud-based platforms, which enable companies to carry out their printing jobs from anywhere in the world. This will enable your team to work in coordination irrespective of their work modes.
• Analytics- Most organizations, like corporations and educational institutions, optimize their printing ecosystem. This is because it helps them monitor the resources and expenses for the quarter. Managed print service offers detailed insights into print performance as well as its usage.
  For example, holistic dashboards and user portals assist in identifying and tracking opportunities for improvement. This particular approach, which is data-driven, leads to substantial cost savings and boosted efficiency.

• Sustainability- though it may seem a far-fetched word for your organization, every step towards environmental sustainability By consolidating devices and optimizing print infrastructure, your organization can minimize energy consumption and paper wastage.

Moreover, sustainable practices not only minimize the carbon footprint but also help in brand image and value.

How Can You Choose the Appropriate Managed Print Service Provider for Your Organization?

This domain might be new to you, and you might be the one who hardly knows how a printer works. But don’t worry, as we will unlock the effective strategy that will help you pick the best managed print service provider for your organization.

• Assessment- A meticulous scrutiny is essential when you are shortlisting providers who are offering managed print solutions in Mumbai. For instance, we at Network Techlab provide our clients with a holistic dashboard that showcases daily performance metrics across all areas of the print process, and there are other unique benefits. Does your shortlisted provider offer more than these? Are they having good reviews on their social media profiles? These are the questions you need to ask yourself.
• Personalized Support- Your managed print service provider should be well-equipped to handle your organization’s scalability. Whether it’s about providing with new lot of printers, upgrading the hardware, or replacing them with a new printer model, the team should be prompt enough to provide them in no time.
• Round-the-Clock Customer Support- No organization likes laid laid-back attitude and poor turnaround times. Make sure that your shortlisted print service provider is offering 24/7 customer service, minimal turnaround times, and is equipped with experienced technicians. Once this is ensured, your organization can expect a holistic printing solution where issues resolve seamlessly, minimizing downtimes.
• Price Factor- Another crucial step before signing the contract with a managed print service provider. This is because you might seek a service for your startup with a limited financial revenue, or you belong to a non-profit organization where the project finances are very limited.

Now, a flexible and transparent pricing option that aligns with your or your organization’s budget is the best way to move forward, isn’t it? Well, cost is not the sole factor, but the pricing structure can help you make an informed decision on behalf of your organization.

Conclusion

Well, focusing on these critical factors described above will help you identify the right managed service provider in Mumbai. And if you want to avoid the hassle of finding one amidst the competition, you can always reach out to us. Network Techlab has been offering state-of-the-art, customized managed print solutions in Mumbai, for quite some years now. We incorporate only leading brand solutions; for instance, if you are seeking Canon managed print services, we can also equip your organization with that. Whether your organization wants to transform from a CAPEX to an OPEX model or minimize its paper wastage, our experts are ready for your call.